Fleet paperwork on autopilot
One software that tracks, renews, requests and verifies 1000s of documents. No more bloated compliance departments and wild spreadsheets.
Carriers are legally required to keep track of thousands of documents
- For drivers, that includes:LicensesMedical certificatesMVRs / AbstractsWork authorizationTraining recordsOnboarding formsEmployment contractsReference checksBackground checksPassportsVisa and work permits— all with different rules and expiration cycles, depending on the jurisdiction and the driver's role.
- For trucks and trailers:RegistrationsInspectionsInsurancePermitsMaintenance records
- Those are just the key docs. For insurance and audit readiness, you should really keep on top of these as well:Inspection ReportsCorrective actionsDriver statementsPolice reportsWitness statementsProof of repairsand many more...
All of these expire differently depending on jurisdiction. Sometimes states and provinces surprise you with a new required paper.
No human can track this successfully.
But (you guessed it) FleetFalcon can.
AI-assisted document intake
Adding document to FleetFalcon is a breeze. Upload a doc - our AI scans it, identifies the document type, checks for obvious issues, and suggests the correct driver, truck, or event to attach it to.
Nothing is auto-filed blindly — managers review and approve every suggestion, so you keep full control while eliminating the tedious sorting and guesswork.
You can onboard your entire fleet by literally uploading a folder of documents.
One dashboard: what's missing, what's due, and what matters most
DocPulse prioritizes the right things first. We rank issues by impact—so you see dispatch-stoppers and authority risks before the rest.
Expiring docs that can ground a driver or put your authority at risk.
Legally required but not life-threatening docs.
The rest of what keeps your organization and insurers happy—organized and traceable.
FleetFalcon tracks everything and highlights what needs your attention first—so you spend time on the right problems, not on hunting for them.
Built around how your fleet actually runs
Choose which optional documents to collect and how often they renew. If you want to refresh mandatory docs more often than the law requires—for peace of mind or internal policy—you can. Everything is configurable so DocPulse fits your fleet, not the other way around.
Automate where possible
DL, medical, passport, work status, MVR/abstract — need to come from the driver. The pain is chasing them.
DocPulse handles it automatically:
- A document is approaching expiration
- A reminder is sent to the driver
- The driver uploads a photo of the document
- The document is verified by AI
- The document is added to the fleet's records
Managers only get involved if someone ignores repeated reminders. 90% or communication is on autopilot.
Semi-automatic tasks: when a human must be in the loop
Some records can't be collected from the driver automatically — things Clearinghouse and PSP checks require consent, trainings are often done in external systems, road tests, and vehicle maintenance require a human action. Someone has to pull a report, schedule a test, run training, or complete the work.
FleetFalcon will assign tasks and remind the responsible person to complete them.
- A required document becomes due
- A responsible person is assigned (safety, ops, maintenance)
- DocPulse provides instructions on how to complete the task
- Reminders are sent if the task is not completed
- Once the task is completed - responsible person uploads a documents confirming the completion
- The document is verified by AI and added to the fleet's records
- Managers are alerted only if tasks stall or deadlines are missed
Where possible, FleetFalcon goes further — integrating with training portals, telematics, and select government systems to auto-record completion and reduce manual steps even more. The goal is the same: keep humans involved only where the law requires it, and automate everything else.
Supercharge your fleet compliance
Fewer fires, less manual work, and a fleet that’s ready when auditors or insurers come calling.
Trucks don't get grounded by surprise
Expired licenses, medicals, or permits are caught before dispatch, not at the scale.
No more chasing drivers for paperwork
Reminders, uploads, and validation run automatically—managers step in only when someone ignores the system.
Audits stop being emergencies
When DOT or insurers ask, everything is already complete, current, and traceable.
Compliance doesn't require more staff
Add drivers, trucks, and jurisdictions without hiring another compliance coordinator.
Safety managers keep spreadsheets, email folders, and shared drives, hoping nothing important is missed
FleetFalcon automatically knows which documents are required based on jurisdiction and asset type
Expirations are tracked manually with calendar reminders that are easy to forget
Expiring documents are monitored continuously with automatic alerts and workflows
Drivers are chased one-by-one by text, calls, or emails when something expires
Drivers are automatically notified and re-notified until the correct document is uploaded
Documents are uploaded and trusted at face value, even if mislabeled or wrong
AI reviews every document to confirm type, ownership, and validity
Renewals require someone to remember, log in, and manually redo the process
Eligible documents are renewed automatically without human involvement
Audits trigger last-minute scrambles and all-hands fire drills
Audit-ready status is always maintained in real time
A single missed DL or passport can silently ground a driver
Compliance gaps are caught early, before operations are affected
Stop chasing paper. Stay compliant. Move freight.